The CMA Practice Manager meeting on August 20 had a great turnout! We hosted a lively breakfast session with 25 practice managers and Daphne Kackloudis and Jordan Burdick with BMD Law. Daphne and Jordan, who both specialize in healthcare law, discussed and answered questions on best practices and potential pitfalls for obtaining valid general and informed consent, employment practices, contracts, and maintaining and destroying medical records. 

This group meets monthly to share knowledge, resources, and strategies that help practice managers navigate challenges and strengthen their organizations.

Thank you to our August session sponsors:

• BMD
• Columbus Medical Association Foundation
• CARR
• MagMutual
  
• WesBanco

The next meeting will be September 24, 2025, and will focus on prioritizing practice marketing. Learn more and register here. Contact Lynn Manoogian with any questions.

Patients filing for bankruptcy can significantly disrupt a healthcare practice’s usual billing and collections processes. Effectively managing these situations is crucial yet it’s often an overlooked aspect of practice management. By understanding the legal requirements and establishing clear procedures, medical practices can avoid legal pitfalls and preserve patient trust.

Monitor Bankruptcy Notifications

When a patient files for bankruptcy, the court issues a notice. It’s essential for healthcare practices to monitor these notifications, as continued collection efforts on a debt included in bankruptcy can lead to legal complications. 

Comply with the FDCPA

 The Fair Debt Collection Practices Act (FDCPA) establishes standards that prohibit harassment and ensure fairness in debt collection practices. Physicians and practice managers must adhere to its provisions when collecting debts, especially regarding patients in bankruptcy.

Bankruptcy Types and Their Impact on Medical Bills

Understanding the different types of bankruptcy can help healthcare providers and administrators manage patient debts effectively.

• Chapter 7 Bankruptcy (liquidation): Under Chapter 7, a patient’s assets are liquidated to settle debts, with certain exemptions. Medical bills are categorized as unsecured debt, the last in line for repayment. Medical practices should expect to recover little or no payment and the unpaid balance will need to be written off if it is included in the discharge.
• Chapter 13 Bankruptcy (reorganization/debt repayment plan): Chapter 13 allows patients to reorganize their debts under a court-supervised repayment plan that typically occurs over three to five years. Medical debts may be included in this plan, which can lead to partial payment over time. Providers must work with the bankruptcy trustee, comply with the plan and suspend collection efforts once Chapter 13 is filed until the court decides how debts will be handled.
• Chapter 11 Bankruptcy (Business Reorganization): While primarily for businesses, high-net-worth individuals can sometimes use Chapter 11 for personal debt reorganization. Medical bills may be restructured, allowing for partial payment over time. Similar to Chapter 13, the healthcare provider must follow the court’s reorganization plan and accept incremental payments, if available.
  

Effective Communication and Documentation

Good communication and documentation can help to prevent misunderstandings and legal conflicts and maintain patient trust. When a patient informs a practice about filing for bankruptcy, it’s essential to secure written confirmation and record this information in the patient records. Any further collection efforts on the account should cease. 

If a patient verbally claims to have filed for bankruptcy, request documentation like a case number or court notice and verify this information through public bankruptcy records. Temporarily suspending collections while awaiting confirmation is a good practice to avoid violating the automatic stay.

Establish Internal Policies for Handling Bankrupt Accounts

To manage patient bankruptcies effectively, it’s vital for practices to create clear policies and ensure that bills do not get sent to patients going through bankruptcy. 

Any termination of a physician-patient relationship should be well documented following proper protocols, such as providing written notice and sufficient time for the patient to secure alternative care and ensuring emergency care is not disrupted. Providers should avoid discharging a patient solely due to a bankruptcy filing and instead base the decision on broader payment challenges.
Seek Legal Guidance
To stay compliant with bankruptcy laws and FDCPA guidelines, healthcare practices may benefit from consulting with legal counsel. An attorney with experience in bankruptcy and debt collection can provide tailored guidance, reducing the risk of costly errors. Having legal support also ensures that staff have reliable resources to answer questions about handling bankrupt accounts.

Consequences of Noncompliance

Failing to manage patient bankruptcies correctly can have serious ramifications for a healthcare practice, including legal penalties, reputational damage, financial losses and loss of patient trust.

Final Thoughts

Proactively managing patient bankruptcies by establishing clear policies, staying compliant with legal standards and educating staff can help healthcare practices avoid costly mistakes. By understanding bankruptcy procedures and communicating effectively with patients, providers can maintain strong patient relationships while protecting their practice’s financial stability.

MagMutual provides expert resources and guidance to help healthcare professionals navigate these challenges with confidence. Visit our full library of Healthcare Insights for additional support.

Disclaimer: The information provided in this article does not constitute legal, medical or any other professional advice. No attorney-client relationship is created and you should not act or refrain from acting on the basis of any content included in this article without seeking legal or other professional advice.

Deepak Sudheendra, MD, MHCI, RPVI, FSIR
Founder & Medical Director, 360 Vascular Institute

What inspired you to pursue a career in medicine?
As a child, many Saturdays were spent making rounds with my father, a cardiothoracic surgeon. I remember how he would often hold a patient’s hand while talking with them. It brought them comfort, and it left a lasting impression on me. I was drawn to the deep connection he had with his patients and the genuine love he had for his work. Seeing the impact that he made in their lives inspired me to pursue a path where I could do the same.

What brought you and your family to Columbus?
Initially, my wife, Dr. Preeti Sudheendra, who is a renowned medical breast oncologist, was recruited to The James Cancer Center. We decided that Columbus would be a great place to raise our family and be close to extended family, as I’m an Ohio native.

After a long academic career, why did you choose to open your own private practice?
During my tenure as faculty at the Hospital of the University of Pennsylvania, I founded and directed the DVT and Complex Venous Disease Program, which grew to become one of the largest referral centers of its kind in the country — serving patients from across the United States and abroad. That experience reinforced the importance of delivering advanced vascular care while prioritizing conservative management and continuity of care.

I sought to replicate this progressive model in Columbus but with the added autonomy to tailor my practice around a more patient-centered philosophy. Interventional Radiology (IR) has traditionally been viewed as more procedural and less involved in ongoing patient care. I wanted to challenge that notion by building an independent office-based practice where IR could lead longitudinal care and deliver comprehensive treatment under one roof.

What are your areas of clinical interest?
My expertise is in complex arterial and venous disease. In addition to treating advanced peripheral arterial disease, I have a niche in managing DVT, post-thrombotic syndrome, pelvic venous insufficiency, and chronic venous insufficiency. I also perform minimally invasive treatments such as uterine artery embolization for fibroids and geniculate artery embolization for chronic knee pain due to osteoarthritis.

Tell us about your new practice.
Located across from Dublin Methodist Hospital, I launched 360 Vascular Institute in late 2023 with the goal of redefining how vascular care is delivered in Ohio. As the state’s first office-based interventional radiology (IR) practice, we offer physician-led care, comprehensive diagnosis and treatment under one roof, and a nearly 5,000-square-foot office equipped with consultation rooms, an ultrasound vascular lab, preop/recovery suites, and a nationally accredited, state-of-the-art angiography suite.

We accept all commercial insurances, Medicare, and Medicaid. Approximately one-third of our patients travel from across the United States and abroad to receive care in Dublin. We are also proud to serve as a trusted resource for referring physicians — offering direct access to an IR colleague for timely consultations and collaboration.

There are three key elements that distinguish our practice. First, my clinical background: before changing my specialty to IR, I completed nearly a full general surgery residency and spent my early attending years practicing both IR and surgical critical care. This rare skillset combination allows me to take a comprehensive, hands-on approach to managing patients safely. Second, we place a strong emphasis on patient education. We believe that when patients and their families understand their condition and treatment plan, outcomes improve dramatically. Finally, I’ve had the privilege of assembling an exceptional team, affectionately known as our “Dream Team”. Each of them chose to be a part of this mission, and together, they bring not only clinical excellence and compassion but also an unwavering commitment to transforming how vascular care is delivered in the region.

To learn more about our services or explore educational resources, visit www.360Vascular.com. I’m always happy to connect and can be reached at dr.sudi@360vascular.com.

Favorite restaurant in Columbus?
There’s no shortage of great food in town, but Napa Kitchen is one of my favorites.

How do you like to spend your free time?
I’m lucky to have an amazing wife, two wonderful kids (ages 8 and 11), and our rambunctious puppy, Skipper. We love spending time together and traveling whenever we get the chance.

What’s the best piece of advice you've received?
Persistence turns closed doors into open ones. Keep moving forward, even when the answer is no.